Booking Terms & Conditions

Facilities at Attenborough Nature Centre are hired out and services offered by Nottinghamshire Wildlife Trust and Attenborough Nature Centre Ltd.

For the purposes of simplicity, these organisations shall be referred to The Centre within this document.

Priority for access to any area of the Centre for internal and external parties is at the discretion of the Centre Manager

1. Available Facilities:
Conference Room
Accommodates: Up to 50 attendees for presentations/plenary sessions in theatre style. Board room style for 25 attendees Display/Café area Accommodates: Up to 150 attendees for meals, light buffets, drinks and presentations.

Education Room
Accommodates Up to 50 attendees for presentations/plenary sessions in theatre style. Board room style for 25 attendees The centre permits full access for disabled guests. Hearing Loops are fitted in the Café area and the Conference room.

2. Access
The conference and Education rooms are available for use both within working hours and outside working hours throughout the year at the discretion of the Centre Manager.  The Café area may be booked by special arrangement only, but private events can only be guaranteed in the evening.

3. Bookings
Advance bookings are required. A minimum of one week’s notice is preferred but clients are advised that demand for facilities is high and as much notice as possible should be given.

4. Cancellations
If a cancellation should arise, the client should immediately advise a member of staff in writing or by email. The Centre retains the right to request a deposit of 25%, payable at the time of booking.  Cancellations made 2 weeks before the booking date will attract a 25% charge.  Cancellations within 1 week will be payable at the full rate of the booking.

5. Security
Centre staff will arrange with the client appropriate security for the event, including securing the premises at the end of events as required. The client will be responsible for adhering to agreed security and safety procedures.

6. State & Repair
The Client will be given access to the facilities in a fit and reasonable state and will be responsible for returning the facility to the Centre in similar condition. Failure to do so will result in a charge to the Client for remedial cleaning work, etc.

7. Parking
General parking is available at the nature reserve. A limited number of disabled parking spaces are available in designated positions.  The Trust seeks a £1.50 donation for parking from each visitor. The Trust nor ANC Ltd. accept responsibility for loss or damage to vehicles of clients.

8. Risk Assessment
If the Centre so requests, the Client shall provide a method statement and risk assessment for the activities and intended use of equipment by the Client.

9.  The Client may not grant broadcast (sound or television) or filming rights without the prior written consent of the Centre. If such consent is given, the Centre reserves the right to take part in any negotiations, to be a party to the conditions of any Agreement and to take a share in any income or publicity and the benefits derived therefrom.

10.  No food or beverages of any kind are permitted to be brought into the Centre by the organisers or delegates without prior permission.

11. Payment
Payment in full is required within 30 days. Delays in payment may incur interest charges

12. Liability of the Centre
(a) The Centre accepts liability for and will indemnify clients from and against liability for and claims arising from death, injury or illness to any person caused by the negligence of the Centre, its employees or agents and paragraphs 12 © and 12 (d) do not apply and do not limit this liability.
(b) Subject to paragraphs 12 (c) and 12 (d), The Centre also accepts liability for and will indemnify you from and against any liability for and claims arising from any loss or damage to any property of any person who is authorised to be on the Centre’s premises in respect of the event which is caused by the negligence of the Centre, its employees or agents.
(c) The Centre will have no liability under these Conditions or generally (for negligence or otherwise) for any indirect or consequential loss, of business, revenue or loss of profit or financial loss.
(d) Any liability which The Centre has in respect of any event (including any liability due to negligence) is limited to the total amount payable by the client for the event.
(e) The Centre will not be liable for failing to do anything or delaying in doing anything because of something beyond its reasonable control such as fire, flood, power failure or industrial disputes.  However,

The Centre will take any such circumstance into account in looking at the charges payable and endeavour to act reasonably.

The Centre takes no responsibility whatsoever for equipment brought onto site by the client.

(I) Each part of paragraph 12 operates separately. If any part is disallowed or ineffective, the other parts will continue to apply.